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Photographic Society of
America Electronic
Imaging Division International
Creative ON-LINE Competition For Individuals |
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JUDGING
PROCEDURE:
The
Entrant’s Images & Entry Forms will be sent by Email to the Competition
Chairman for the three separate competition sessions.
The
Competition Chairman will collate the Image Lists for each session after the
closing date.
The
judging for each session shall be done by three different Clubs.
Session
ONE: The first session judging will be
arranged by the Competition Chairman.
The
Collator Software Program will be used to prepare the Image Lists and Images
for judging.
The
Viewer Software Program is used to show the images on an Electronic Projector.
The
Scoring Software Program is used to enter the scores in the computer.
Sessions
TWO and THREE:
After
the closing of each session, the Competition Chairman will collate the Image
List and prepare the images for judging.
The Image List, Entry Forms, and Images, along with the Collator,
Viewer, and Scoring Software Programs will be placed on a CD. The CD will be sent by Postal Mail, to the
Club Session Chairman, that will be doing the judging for the 2nd
and 3rd sessions. The CD will
also contain the Instruction Manual in pdf format, for all the Software
Programs.
The
files from the CD should be loaded into the computer in a special folder on the
hard drive. The images have already
been prepared for judging. The Viewer
Program is used to show the images for judging.
After
each session is judged, the results should be entered into the Scoring
Program. There are two methods of
entering scores. One method is to use
two computers. The main computer will
use the Viewer Program to show the images.
The 2nd computer is used by the Scorekeeper to enter the
scores into the Scoring Program as they are announced. After all the images have been scored, the
judges should decide the Best-Of-Show and the Honorable Mentions. It is recommended that a minimum of 10
percent and a maximum of 15 percent of the images receive Honorable Mentions.
If
necessary to break ties, an “IN-OUT” or equivalent method of scoring should be
used. The IN-OUT scoring method
requires each judge to score a 1 (One) or 0 (Zero). The Scoring Software Program provides additional columns for
adding Tie-Breaker scores.
Here
is a guideline for Honorable Mentions:
- Use the 10-15 percent
criteria to determine the range (number) of Honorable Mentions needed.
- Count the number of
images that have the top two scores to see if the required range is met.
- If there are too many
in the top two scores, the tie breaking procedure must be used.
- If there are not enough
in the top two scores, the top three scores must be used, and the tie breaking
procedure must be used. The scores
for the added images must be increased so that there is a definite cut-off
line. There must be a minimum
score established for the Honorable Mentions.
After
the required number of Honorable Mentions are selected, check to see if they
all meet the minimum score. Enter the
letters “HM” in the HM/Award column for those images that qualify. Enter the word “Medal” in the HM/Award
column where appropriate. The Scoring
Software Program provides an additional column for adding the HM/Award
notations. The minimum score (Showing
HMs) is necessary so the Software Programs can produce the results on html
pages showing the winning images.
Data
entered into the Score and HM/Award columns must be accurate so that the Scoring
Software Program can pick out the awards for posting the html pages on the
Internet. When all Awards & scores
have been finalized, the Final Scored List is saved in txt format and
transferred to the main computer
i.e. “_image list scored final.txt” without the quotation marks. This file should be sent by Email to the Competition Chairman, so that results can be posted on the Internet.
The
second scoring method (using only one computer) is to have the Scorekeeper use
a hard copy score sheet to record the scores as they are announced. The Competition Chairman will include a hard
copy of a blank score sheet in his mailing to the Session Chairman. After the scores are recorded, the first
step is to decide on the Best-Of-Show; use the tie-breading procedure if
necessary. After the Best-Of-Show has
been selected, the guideline for Honorable Mentions is used.
IMPORTANT: When all Awards have been decided, the data must be entered into the Score and HM/Award columns in the main computer, using the Scoring Software Program.
After
the required number of Honorable Mentions are selected, check to see if they
all meet the minimum score. Enter the
letters “HM” in the HM/Award column for those images that qualify. Enter the word “Medal” in the HM/Award
column where appropriate.
Data
entered into the Score and HM/Award columns must be accurate so that the
Scoring Software Program can pick out the awards for posting the html pages on
the Internet. When all Awards &
scores have been finalized, the Final Scored List is saved in txt format and
transferred to the main computer
i.e.
“_image list scored final.txt”. This
file should be sent by Email to the Competition Chairman, so that results can
be posted on the Internet.
REPORT CARDS:
After judging each session, the Session Chairman must send out Report Cards by Email.
The Salon Report Program is used to make the Report Cards. Run the Salon Report Program and use the File menu to open the “_image list scored final.txt” file. Click on the “Report Options” tab. Enter the minimum score required for HM. Click on “Email Report” tab and then click on “Make Report” button.
Use the File menu to save the Email Report, suggested name: “_Email Report.txt”.
Open the “_Email Report.txt” file in a word processor like Microsoft Word.
This file will contain all the Entrants Report Cards and Email addresses.
Copy/Paste the address and Report Card for each Entrant (one at a time), into your Email Program.
More detailed information is shown in the Software Instruction Manual.